Creditsafe Glossary of Terms

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

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Abbreviated Accounts	These are a trimmed down version of the full annual accounts which can be submitted by small and medium sized companies to the Registrar of Companies. Full annual accounts must be distributed to all members.
Accounting Reference Date	According to Section 224 of the Companies Act 1985, the Accounting Reference Date is when a company's financial year finishes.
Accounts	The standard term given for the financial documents UK companies are required to file each year by law. These accounts will usually be comprised of an Auditor's Statement, a Balance Sheet, a Director's Report and a Profit and Loss account. Companies who fail to submit their accounts on time can be heavily penalised by Companies House with fines and in extreme cases dissolved.
Acquisition	The process of one company purchasing the assets of another company
Administration Order	Administration order is when a person, 'the administrator', is appointed to manage a company's affairs, business and property for the benefit of the creditors. The person appointed must be an insolvency practitioner and has the status of an officer of the court (whether or not he or she is appointed by the court). The objective of administration is to: Rescue a company as a going concern; Achieve a better price for the company's assets or otherwise realise their value more favourably for the creditors as a whole than would be likely if the company were wound up (without first being in administration); In certain circumstances, realise the value of property in order to make a distribution to one or more preferential creditors.
Alternate Director	During a period of absence a Board can appoint someone to act on their behalf
Annual Accounts	All limited companies must submit accounts annually whether they are trading or not. The extent of the accounts filed depends on the size of company - small and medium companies along with non trading and audit exempt companies can claim exemption from filing a full Profit and Loss Account and Balance Sheet.
Annual General Meeting (AGM)	An annual meeting of a company's shareholders to review the dealings of a company.
Annual Return	A summary of a company's activity, capital structure, current directorships and shareholders. These must be submitted to Companies House annually.
Annual Return Date or ARD	Annual Returns must be submitted within 28 days of this date
Assets	Assets are economic resources. Whether Tanigble or Intangible, assets have the ability to be owned or controlled to produce value for the company.
Assurance company	Assurance companies are not required to file information with Companies House. Often Assurance companies have an equivalent Limited or PLC entity
Audit	Each year a qualified accountant must make an inspection of a company's balance sheet to ensure it reflects a true state of a company's affairs. This is required by Companies House.
Auditors Report	Part of the Annual Accounts, the Auditors Report contains an accountant's view of the accuracy of a company's financial statements
Authorised Capital	This refers to the amount of capital that a company can raise by the sale of shares

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Bad Debt	A debt that cannot be recoved from a debtor, this is usually because the debtor cannot be located or they do not have means by which to pay.
Balance Sheet	A summary of a company's financial position. It includes a company's assets, liabilities and equity as of a specific date
Bankruptcy	A legally declared or recognised condition whereas a person or organisation is unable to pay their creditors
Board	Refers to the directors of a company
Board Meeting	A meeting of the company's directors
Bonus Issue	A shareholder may receive bonus shares if a company decides to distribute surplus profits into shares. Also known as Scrip Issue

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Call	When shares are distributed, shareholders may have the option to pay for them by instalments. Each instalment is known as a 'Call'
Called Up Share Capital	This is the issued and paid share capital from shareholders
Capital	Assets available to a company
Cashflow	The movement of cash / funds through a business
Certificate of Incorporation	A certificate issued by the Registrar of Companies. A company can begin trading from the date shown on this certificate
Certified Accountant	A professional member of the UK's Association of Chartered Certified Accountants (ACCA)
Chairman	The person who supervises members and board meetings
Charge	When a company borrows money the lendor may require a form of security. This will usually take the form of a legal document entitling the lendor to take ownership of a company's assets if the debt is not paid. This security is known as a 'charge'
Close Company	A company that is under the control of five or less people
Collection Period	The average time taken for a company to pay its' debts
Companies Act 2006	Formerly the Company Law Reform Bill, the Companies Act 2006 replaces the existing company legislation with the exception of provisions relating to company investigations and community interest companies
Companies House	Companies House is a UK Government organisation that holds all information on limited companies in the UK
Company Credit Reports	Company Credit Reports are affordable, high quality comprehensive reports giving you access to all of the information you require to make informed business decisions. The information within Creditsafe UK reports is sourced directly from Companies House, The Registry Trust and The London & Edinburgh Gazette and is updated daily.
Company Identity Theft	Criminals will fraudulently amend a company's registered details in order to obtain money, or goods and services fraudulently or to attack your bank account.
Company Name	The name registered with Companies House. Only one company can hold a specific name at any one point. This name however can be changed at any time.
Company Number	The number registered with Companies House. Company numbers stay with a company and cannot be changed
Company Secretary	Every company must have a company secretary or assign the duties of a company secretary to a director. These duties include ensuring all company documents are filed with Companies House.
Consumer Reports	Consumer Reports allow access the information you require to assess the likelihood of your customer being able to fulfil their credit commitments. Information includes: Applicants name, address, bankruptcies, insolvencies and CCJ's
Contract	A legally binding agreement between two or more people / organisations
Contract Limit	A yardstick for the maximum contract capacity on a single contract over a 12-month period. This measurement views the applicant as a supplier of goods and services whereas a credit limit assesses the applicant as a purchaser.
Convertible Shares or Stock	If the Articles allow, a company may, by resolution, convert one class of one type of its shares into another class or into stock or vice versa.
Cost of Sales	The direct cost of goods and services supplied
County Court Judgement (CCJ)	A County Court Judgement is an order from the County Court for a person or company to pay an outstanding debt. These usually include non payments of loans or mortgages etc. County Court Judgements stay on a person's / company's credit report for 6 years however if they are paid off then they will show as 'satisfied'. It is possible to erase a CCJ before this, if the CCJ is paid in full within one month of being issued
Credit Limit	This is the maximum amount of credit that should be offered to an organisation at any one time
Credit Rating	Credit ratings are used to ascertain a company's overall credit worthiness. It is calculated by reviewing a person's / company's credit history
Credit Score
	The Creditsafe Credit Score, taking into account the current economic situation, calculates the probability of a company becoming insolvent in the next 12 months based on 15 different parameters. Creditsafe is one of the only companies within the industry to have taken the step of reviewing Credit Scores based on the downturn in the UK economy and we will continue to rigorously test and change our models to ensure that your company is protected against the threat of bad debt no matter what the economic circumstances
Creditnet	Creditsafe Creditnet is the new name for Creditsafe Country as, in addition to the expansion of Creditsafe into Sweden, Netherlands, Ireland and France, we have now created a network of contacts with market leading Credit Report suppliers throughout Europe.  As a result Creditsafe is now able to offer access to comprehensive company reports in 20 European countries through an easily accessible portal, allowing access to over 33 million company records
Creditor	A person or company that is owed money or an entity that provides a loan or credit
Creditor Days	Trade Creditors / Turnover x 365 days. This is a calculation that predicts the average time taken for the company to settle its invoices for goods and services provided by its suppliers
Creditor meeting	The normal purpose of a creditors' meeting is to inform the creditors of the financial position of the company, and report on the likely amount that can be realised by disposing of any assets. Such funds will be used to pay off secured creditors, preferred creditors and unsecured creditors in that order
CTPS	An acronym for Corporate Telephone Preference Service. Much like the consumer telephone preference service, the CTPS allows companies to opt out of unsolicited sales and marketing calls. It is a legal requirement for companies not to contact companies that have signed up for the CTPS. Breaking CTPS holds a penalty fine of £5,000 per breach

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Data Cleaning	Creditsafe's data cleaning service can be used to ensure that company data is up to date and accurate. Company records are checked against the Creditsafe database which is updated on a daily basis
Data Health Check	Our Free Data Health Check process will help you evaluate your data quickly and simply.  Whatever the size of your data file, whether it be 5,000 or 100,000 business records, we can run a check and provide you with a report detailing the quality of your data. The key areas assessed are the quality of the records, the authenticity of the data and the profile of your customers e.g. industry sector, employees and location. The Data Health Check will provide you with invaluable information about your database that is totally free of charge.
Debenture	Debentures are medium to long term instruments used by large companies in order to raise capital
Debtor	A person or company that owes money
Debtors Days	Trade Debtors / Turnover x 365 days. This is a calculation that predicts the average time taken for teh company to collect its invoices for goods and services provided to its customers
Deed	A legally binding document showing ownership. Deeds are usually used in the transfer of property
Depreciation	The amount written off Fixed Tangible Assets during the year, including impairment charges
Director	A director is a person who manages the affairs of a company on behalf of the shareholders. Every company must have at least one director
Director (nominee)	A director nominated to represent substantial shareholders
Director (non-executive)	Every company must have at least one director who manages company business on behalf of the shareholders and has a duty of care, skill and good faith.
Director Reports	Director Reports show personal information such as date of birth and address along with details of previous directorships (if applicable)
Directors Emoluments	Total payment made to directors for services as directors
Dissolution	Dissolution is the final stage of liquidation, the process by which a company is formally brought to an end
Dividend	A portion of a company's profits that is distributed to shareholders. The exact sum of money will depend on the shareholders stake
Dormant	A dormant company is one that doesn't trade and has no accounting transactions. Small companies may choose to buy a dormant company to protect the name, or for other reasons. Trading companies may also elect to become dormant if they cease trading and may wish to trade again in the future. A Dormant company status can be checked either on Companies House or by checking the SIC code on the image account.

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Edinburgh Gazette	An official newspaper of the United Kingdom, published twice a week the Gazette provides information on matters of state and also public finance notices including bankruptcies and insolvencies
Employee	A person who is in direct employment for a business as opposed to a contractor / freelancer
European Reports	Access reports from over 20 countries including, Belgium, Sweden, Holland, Germany, Ireland, France, Iceland, Norway, Russia, Estonia, Latvia, Lithuania, Poland, Ukraine, Czech Republic, Slovakia, Italy, Spain, Malta, Portugal and Switzerland
Executive Director	A Director with specific duties such as IT Director
Extraordinary Resolution	A resolution requiring a majority vote of at least 75% at a general meeting, for example dealing with a Winding Up Petition

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Factoring	Factoring is a way of getting most of the money you are owed before your client actually pays up. As part of this arrangement, the factoring company also chases and collects the debt on your behalf, according to the terms and timeframes you agreed at the outset. This enables you to concentrate your time and efforts on growing your business, not worrying about credit control.
Finance Act	Introduced by the Chancellor of the Exchequer in the Budget speech a Finance Act will outline the tax laws for the country for the coming year
Fixed Assets	Permanent assets required for the operation of a company such as a place of business or heavy equipment
Fresh Investigations	From Argentina to Zimbabwe our fresh investigation database can provide reports from around the Globe. We will attempt to identify a company and deliver a comprehensive report as soon as the information becomes available.
FSB	An ancronym for Federation of Small Businesses

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Gearing	Usually shown as a percentage. Gearing is the relationship between the size of a companies debt in proportion to equity (shareholders funds)
General Meeting	A meeting of the company's shareholders
Gross Profit	A simple calculation: Turnover / Revenue minus the net cost of goods sold. Please note Gross Profit is different from Operating Profit

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Hard Bounce

A failure in the delivery of an email due to a permanent reason. The most common of these would be an incorrect email address

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Identity Fraud	Criminals will fraudulently copy or amend a person's details in order to obtain money or to attack a bank account.
Image Documents	Creditsafe are able to provide access to the full range of original scanned documents currently available at Companies House
Incorporate	The process of legally forming a limited company. Once incorporated the company becomes its own legal entity
Incorporation Date	The date a company is officially recognised by Companies House in the form of a Certificate of Incorporation
Industrial / provident company	An industrial and provident society is an organization conducting an industry, business or trade, either as a co-operative or for the benefit of the community, and is registered under the Industrial and Provident Societies Act 1965
Insolvency	A company will become insolvent when it no longer has the ability to pay its debts as they fall
Instrument	Another term for a legal document
Intangible Assets	Assets that cannot be physically touched such as knowledge and experience
Interest Payable	Interest that is paid by a company
Issued Capital	The percentage of a company's share capital that has been distributed to its members / shareholders
Issued Shares	Shares for which payment has been recieved and certificates issued. The holders of these shares will be entered into the company's registry of members

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Lien	A type of security, a lien legally entitles a creditor to take ownerhip of a debtor's property and to sell it in order to repay an outstanding debt
Limited by Guarantee	An alternative type of company that has no shareholders or share capital, as its members act as guarantors. The members will typically contribute a very small amount of money and this is all they are liable for. These are usually used in non-profit organisations such as charities
Limited Company (Ltd)	A company organised so that the shareholders are limited to their liability depending on the amount of shares owned. This is the most common type of privately held companies in the UK
Limited Liability Partnership	A partnership in which the partners have limited liability. They are regulated by the Limited Liability Partnership Act (2000)
Liquidation	The termination of a company in which its assets are sold off in order to pay off its creditors
Liquidator	A person appointed by a Court in order to manage the liquidation of a company's assets
London Gazette	An official newspaper of the United Kingdom, published twice a week the Gazette provides information on matters of state and also public finance notices including bankruptcies and insolvencies

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Managing Director	A director of a company who is given special powers by its articles of association
Marketsafe	A susidiary company of Creditsafe which has now been incorporated into the Creditsafe portfolio
Media Solutions	Media Solutions from Creditsafe is an online media search and monitoring service combining company credit reports with media information from across all main Internet news sites. Using predetermined risk terms media solutions will alert you to any stories within the media that could signify a company you deal with is at risk, putting you fully in the picture to make informed business decisions.
Member	Someone who owns shares within a company and has been entered into the company's register of members
Memorandum of Association	Often refered to as 'Memorandum', this document outlines the relationship between the company and the outside world. A Memorandum is required when incorporating a company within the UK and Ireland
Minutes	Official notes taken during shareholders' and directors' meetings
Mortgage	A special form of secured loan usually used in the acquisition of property. The lendor will use the property as security until the loan is repaid

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Net Worth	Often refered to as the 'book value' of a business. This is calculated by looking at the Total Shareholders Funds minus the Intangible Assets of the business
Non-trading company	The term ´Company not trading´ has no legal meaning. A non-trading company has no significant accounting transactions, which simply means no entries in the company´s accounting records. The company has stated in their accounts that it did not trade or ceased to trade in the last accounting period. Alternatively the company has filed a non trading or dormant SIC code.
Non-trading income	Income earned from non-trading practices such as investment income

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Operating profit	Calculated by deducting a company's operating costs from gross profit
Ordinary Resolution	A resolution passed by the shareholders of a company by a simple or bare majority in order to increase authorised capital, remove an auditor or director, make bonus issues and subdividing shares
Ordinary Share	The most common from of share capital representing the owners' interest in a company
Over trading	Overtrading takes place when a business accepts work and tries to complete it, but finds that fulfilment requires greater resources - ie more people, working capital or net assets - than are available. This is often caused by unforeseen events such as manufacture or delivery taking longer than anticipated, resulting in cashflow being impaired.

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P&L Account Reserve	The accumulation of profits and losses from previous trading periods
Preference Shares	In the event of liquidation these are the shares that would receive preferential treatment
Preferential Creditor	These are the creditors who would be paid first in the event of a winding up
Pre-Tax Profit	The profit or loss of a company before the deduction of corporation tax
Private Company	A company that is not allowed by law to sell its shares to the general public
Profit after Tax	The profit or loss of a company after the deduction of corporation tax
Profit and Loss Account	Also refered to a P&L account, this document is used to summarise the income and expenses for a given period of time
Prospect Data	Creditsafe prospect data includes a variety of information which can be used in Sales and Marketing campaigns allowing you to target the right companies and find new business quickly
Proxy	an individual who has been granted the authority or power to act on another's behalf at shareholder meetings
Public Limited Company (PLC)	A public limited company has the ability to sell its shares to the public. A PLC's shareholders are only liable for the amount they have invested in the company and are not liable for the debts incurred by the company

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Quorum

The amount of shareholders required to hold a valid meeting

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Receiver	If a company fails to pay its debts to its secured creditors, they can appoint a receiver to take over the management of the company. The receiver has the ability to sell a company's assets or the business as a whole in order to recover enough money to pay the owed creditors. Receivers must be qualified as an insolvency practitioner and has the same authority as a liquidator
Receivership	When a company is being managed by a receiver is in receivership
Redeemable Shares or Stock	Share capital that is issues on the provision that they will be bought back at a later date
Register of Members	Under UK legislation, the register is used to detail the names and addresses of all shareholders along with the number and class of the shares they own
Registered Office	Is the address which is registered with Companies House as the official address of the company
Registrar of Companies	The person appointed to be responsible for Companies House. The Registrar of Companies for England and Wales is based in Cardiff and for Scotland, Edinburgh.
Registry Trust	A non- profit organisation that operates the Register of Judgements, Fines and Orders for England and Wales for the Ministry of Justice as well as similar registers for the British Isles
Resolution	During company meetings shareholders can settle on a course of action by voting resolutions. Such resolutions may include appointing a director or paying dividends
Retained profits	Retained profit is what is left after all deductions, and represents profits that are invested into the business
Revaluation Reserve	Any unrealised gains on revaluations of Fixed Assets
Rights Issue	A way in which an existing company can sell new shares in order to raise capital. Shares are offered to existing shareholders in proportion to their current shareholding at favourable terms
Risk Tracker	Risk Trackers allow you to receive email updates when changes are made to one of your customers credit information. Risk Trackers are available in all three of our Package Products

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Scrip Issue	See Bonus Issue
Share Capital	See Issued Capital
Share Certificate	A document used to show the details of the shareholders. This is required when incorporating a limited company
Shareholders	A person or company that owns a share or shares within a private or limited company
Shareholders Funds	The total of Called up Share Capital, P&L Account Reserve, Sundry Reserves and Revaluation Reserve
SIC Code	An acronym for Standard Industry Classification. This code is used to describe a business' primary activity
Stamp Duty	A tax that is paid in the UK when purchasing shares / assets
Statutory Accounts	Annual accounts which must be audited and comply with UK company law
Statutory Books	These books are required by law and should be kept at the company's registered office. They include information on the company's shareholders, directors etc. Companies House must be notified (in many cases) if there are any changes and these records must be made available for public inspection
Stock	Goods on hand as yet to be sold and work in progress (goods not considered to be a final product).
Struck Off	Company has been removed from the register of live companies at Companies House and ceases to exist. These companies have no formal existence and are effectively a historical record of the once live company.
Sundry Reserves	The total of Capital reserves, Share premium account, any other related company reserves and capital grants

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Tangible Assets	Physical assets owned by the company which can be seen or touched such as land, machinery etc, plus Investments and debtors due after 1 year
Total Assets	The total of Total Fixed Assets and Total Current Assets
Total Liabilities	The total of Total Long Term Liabilities and Total Current Liabilities
TPS	An acronym for Telephone Preference Service. The TPS allows consumers to opt out of unsolicited sales and marketing calls. It is a legal requirement for companies not to contact consumers that have signed up for the TPS. Breaking TPS holds a penalty fine of £5,000 per breach
Trade Creditors	The amount owing to suppliers for good and services provided on credit
Trade Debtors	Amounts owing from customers to the company for goods and services supplied on credit
Turnover	Income earned from normal business activities, including the sale of goods and services after the reduction of VAT

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VAT or Value Added Tax

An acronym for Value Added Tax. This tax applies to most goods and services that are supplied within the UK. At present this stands at 20%

Voluntary arrangement

Allows the company to continue trading under a binding agreement with its creditors. Agreement between an insolvent or financially-troubled debtor and its creditors, aimed at avoiding the liquidation of its assets. Under a voluntary arrangement, the entity continues its normal existence and pays off its debts over an agreed upon period, this may happen without or without any court-issued administration order

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Winding up order	The termination of a company
Winding up petition	A winding up petition is a legal document that is submitted by the party or parties wishing to liquidate the company. These parties may be the directors of the company themselves, or may be a third party such as a creditor.
Working Capital	Calculated by deducting Total Current Liabilities from Total Current Assets. This represents the surplus/deficit of funds from normal trading activities
Written Resolution	Instead of voting at a meeting this is a written form that is signed by either the shareholders or directors of a company. See Resolution

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XML	An acronym for Extensible Markup Language. If you are a large volume user, there is an opportunity for you to integrate Creditsafe Company Credit and/or business data into your own software, internal systems or web applications. Visit XML and Resellers for more information